Synth & Scale

What we fix

Stop retyping documents

Orders, invoices, forms and drawings arrive as PDFs and scans. Someone reads each one and types it into your system, which is slow work and where errors creep in.

Signs this is costing you

  • People spend hours a week keying in data from PDFs and email attachments.
  • Quotes or orders wait until someone has time to read the paperwork.
  • Mistakes get caught late, after a job is already moving.
  • Only one person really knows how to read certain documents.

How we fix it

We set up software that reads the documents, pulls out the details you care about and puts them where they belong. AI is often the right tool here, because it copes with layouts that change from one sender to the next.

A person still reviews anything the software isn't sure about before it goes into your system.

Example

A metal fabricator's estimators had to read engineering drawings by hand before they could price a job. Now the drawings are read automatically, so estimators quote faster.

Before and after: a document read and typed into three places by hand, then read automatically with a person checking the result.TodayPDF or drawingQuoteOrder systemRecordsRead and typed in by handAfterPDF or drawingQuoteOrder systemRecordsRead automatically, checked by a personBefore and after: a document read and typed into three places by hand, then read automatically with a person checking the result.TodayPDF or drawingQuoteOrder systemRecordsRead and typed in by handAfterPDF or drawingQuoteOrder systemRecordsRead automatically, checked by a person
Before and after: a document read and typed into three places by hand, then read automatically with a person checking the result.

Which documents does your team retype?

Describe it in a few sentences. You'll hear back within one business day.

Tell us what's eating your time